The best way to present this to your colleagues this to start by introducing is by capturing what your current system can do and also identifying some of the deficiencies that are essential to the operation of your facility. Our clients often asked himself the following questions:
Are we able to visually identify each visitor who comes in the building?
Are we able to track when a visitor has entered or left the building?
How legible, is the visitor sign-in sheet in the event we need to read the names to account for the visitors in the building during an evacuation?
In the event of an emergency where we are not able to retrieve the logbook can we still account for visitors in the building?
If there is a security concern in the building and we need to quickly identify an individual(s) visitor with a picture of what they look like can we do that within a matter of minutes?
If we needed to report metrics of visitors that have entered the building at a particular given time of any past weeks or months, are be able to report back on these metrics quickly.
When large groups are visiting our facility can we process them quickly without bottlenecking the front reception area?
Are we able to identify or asked for visitors the purpose of visit in our logbook?
Are we able to identify and confirm contractors have agreed for our safety standards?
Can we confirm and audit contractors billable hours on any given service call?
Are we able to have visitors or contractors answer a specific set of questions and capturing those answers upon their visit?
Can we send reminder messages to visitors to sign-out?
Most of our clients had these deficiencies. Or if they were able to address some of these above points, it was usually extremely time-consuming and not practical for their operation. A Mylobby visitor management system you can solve all of these about points: moreover, the optics of having a visitor management system at your reception adds a level sophistication to your facility.